DocuBeaver Privacy Policy

Last Updated: January 22, 2025

1. Introduction

Welcome to DocuBeaver’s Privacy Policy. This document explains how we collect, use, and protect your personal information when you use our PDF generation tool (“Service”). Our Service allows users to generate PDFs from templates using forms and API integration.

2. Information We Collect

2.1 Account Information

We collect minimal personal information necessary for account creation and service delivery:

• Email address
• Name
• Profile picture (optional)
• Date of birth (when required)

2.2 Usage Data

We collect analytical data to improve our Service:

• Interface interactions (button clicks, page views)
• PDF generation statistics
• API usage metrics
• Performance data

2.3 Technical Information

We automatically collect:

• IP address
• Browser type and version
• Device information
• Access timestamps
• API request logs

3. How We Use Your Information

We use your information for specific, limited purposes:

• Account creation and management
• PDF template generation and processing
• Service optimization and performance monitoring
• Technical support and communication
• Usage analytics to improve our service
• Billing and subscription management

4. API Usage

When using our API:

• We collect API calls, requests, and response data
• We monitor API usage for security and billing purposes
• We do not store the content of generated PDFs longer than necessary for processing

5. Data Security

We implement robust security measures:

• Encryption of data in transit and at rest
• Regular security audits
• Secure API authentication
• Regular backup procedures
• Access controls and monitoring

6. Data Retention

• Account information is retained while your account is active
• Usage data is retained for 12 months
• PDF templates are retained until deleted by the user
• Generated PDFs are automatically deleted after processing

7. Business Data Processing

As a B2B service provider:

• We act as a data processor for your business data
• We process data according to your instructions
• We maintain appropriate data processing agreements
• We provide tools for data export and deletion

8. Your Rights and Controls

You have the right to:

• Access your account information
• Update or correct your data
• Export your templates and usage data
• Delete your account and associated data
• Request information about our data practices

9. Third-Party Services

We use limited third-party services for:

• Analytics (tracking usage patterns and performance)
• Cloud infrastructure
• Payment processing

We ensure all third-party providers maintain appropriate security standards.

10. Changes to This Privacy Policy

We may update this Privacy Policy to reflect service improvements or regulatory requirements. We will notify account administrators of significant changes via email.

11. Contact Us

For privacy-related inquiries, contact us at admin@docubeaver.com

12. Security Reporting

If you discover a security vulnerability, please report it to admin@docubeaver.com